Open Access Article Processing

To support researchers publishing in Open Access journals, institutional funds may be available to support the payment of article processing charges (APC’s) when publishing in fully gold open access journals.

The Library administers these funds on behalf of the University.

As the University has limited funds available for open access fee support, they are distributed within schools and allocated on a first-in basis.

The Library has also set a maximum limit of AU$2,830 on APC payments that can be covered. For payments higher than this amount, the University will cover the first AU$2,830 and the balance will need to be obtained from other sources. Funds are not guaranteed and will not be approved for papers already under review with or accepted by a journal.


Eligibility is based upon several criteria: research component, authorship and affiliation, minimum journal ranking and type of open access for the journal.

Research Component

  • The article must meet the ERA definition of research. 
    The Australian Research Council defines research in the ERA Submission Guidelines as: 
    The creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies, inventions and understandings. This could include the synthesis and analysis of previous research to the extent that it is new and creative.
  • Protocols for systematic reviews and clinical trials are also accepted, although these may not always meet the ERA definition of research.

Authorship and affiliation

  • The Corresponding Author must either be employed by the University on an ongoing / fixed term basis, or be a current / recently completed higher degree research student. 
    Casual staff, adjuncts, conjoint, and visiting fellows are not eligible to access these funds.
  • If the Corresponding Author is a higher degree research student, the publication must relate to research undertaken during the student’s candidature. It is understood that formal publication may occur after the student has completed their degree.
  • Western Sydney University must be listed as the Corresponding Author’s primary affiliation.

Minimum journal ranking

In order to maximise the reputational and ranking benefits to the University, the Corresponding Author’s academic employment level or student enrolment level will be considered when specifying the journal’s minimum SCImago quartile ranking:

  • Quartile 2 
    Higher degree research students (includes M. Research) 
    Level A – Associate Lecturer / Postdoctoral or Associate Research Fellow 
    Level B – Lecturer / Research Fellow)
    Level C – Senior Lecturer / Senior Research Fellow 
    Level D – Associate Professor / Principal Research Fellow
  • Quartile 1 
    Level E – Professor / Professorial Research Fellow

Type of Open Access

  • The journal must be fully open access (also known as Gold Open Access)
  • Hybrid journals are not eligible. The library does have a number of Read and Publish agreements with publishers that may offer further opportunities for publishing with no article processing charge.

If you have met the eligibility criteria, please submit your request via the links below. Funds will not be approved for papers already under review with or accepted by a journal.

Staff form

Student form